CO-OP FOOD PROGRAM
SCHOOL DISTRICT DETAILS & INSTRUCTIONS FOR THE
SPRING 2021 ORDER WINDOW
- page updated October 30, 2020 -
SPRING 2021 ORDER WINDOW
- page updated October 30, 2020 -
SPRING 2021 ORDER DETAILS
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** PLEASE NOTE **
This program is not associated with the USDA Commodity Foods Program and is not subsidized by the State of Montana. |
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ITEM UPDATES
By now the effects of COVID-19 have been felt by everyone in the food service industry, and you're all too familiar with the barrage of shorts and cancellation of items due to manufacturing issues (including discontinued product and back-orders). I know what a pain it is when this happens unexpectedly, throwing a curveball into your meal planning. I have updated all items that have changed manufacturer, price, and/or case pack size in the Marketplace, our online ordering website.
Several items are on manufacturer allocation with unknown resolution dates (could be sooner or later...IDK), and I've made a notation of an asterisk* on the order worksheet. A handful of items have been discontinued. I also made the difficult decision to remove the vinyl and nitrile gloves from the order only for the Spring 2021 order because of current ridiculous prices and completely unreliable availability. You will see ALL of these changes reflected in the Marketplace online ordering website AND on the Spring 2021 order worksheet which is NOW AVAILABLE!
By now the effects of COVID-19 have been felt by everyone in the food service industry, and you're all too familiar with the barrage of shorts and cancellation of items due to manufacturing issues (including discontinued product and back-orders). I know what a pain it is when this happens unexpectedly, throwing a curveball into your meal planning. I have updated all items that have changed manufacturer, price, and/or case pack size in the Marketplace, our online ordering website.
Several items are on manufacturer allocation with unknown resolution dates (could be sooner or later...IDK), and I've made a notation of an asterisk* on the order worksheet. A handful of items have been discontinued. I also made the difficult decision to remove the vinyl and nitrile gloves from the order only for the Spring 2021 order because of current ridiculous prices and completely unreliable availability. You will see ALL of these changes reflected in the Marketplace online ordering website AND on the Spring 2021 order worksheet which is NOW AVAILABLE!
SPRING 2021 DELIVERY CYCLEDelivery 1: Jan. 18 - Feb. 5, 2021 Delivery 2: Feb. 15 - Mar. 5, 2021 Delivery 3: Mar. 15 - Apr. 2, 2021 Delivery 4: Apr. 12 - Apr. 30, 2021 *Delivery 5: May 24 - Jun. 11, 2021 |
SPRING 2021 DELIVERY EMAIL ARCHIVES
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PROGRAM ADMIN FEES
In accordance with Federal law and in the spirit of transparency, we are happy to post our fees. SSoM charges an administrative fee to all participating schools/organizations to provide this program. The fee is a flat $.90 per case ordered, and invoices for Spring 2021 orders will be sent March 15, 2021 (net 45; due by April 30, 2021). While you do not have to be a member of SSoM to participate in our program, SSoM member districts receive a discount on this fee. (Click here for membership details and a current list of our members.) Continued growth of this program supports valuable programs within our organization, and our fees remain the LOWEST in the industry.
In accordance with Federal law and in the spirit of transparency, we are happy to post our fees. SSoM charges an administrative fee to all participating schools/organizations to provide this program. The fee is a flat $.90 per case ordered, and invoices for Spring 2021 orders will be sent March 15, 2021 (net 45; due by April 30, 2021). While you do not have to be a member of SSoM to participate in our program, SSoM member districts receive a discount on this fee. (Click here for membership details and a current list of our members.) Continued growth of this program supports valuable programs within our organization, and our fees remain the LOWEST in the industry.
ARE YOU NEW TO OUR PROGRAM?
If you are a School Food Service Director and haven't participated in the SSoM co-op food purchasing program in the past, you will need a User ID & password to access the Marketplace ordering website. Please contact Jennifer Brekke at the School Services of Montana office for fast, easy registration by phone, or email your request and include ALL of the following:
You will receive an email confirmation with your login, temporary password, and a link to the Marketplace. While you are waiting for your registration confirmation please DOWNLOAD & PRINT the Spring 2021 Order Worksheet (click the button below to view, then print a copy), familiarize yourself with the items, and begin filling out your order on your printed copy. The How To Place Your Order VIDEO is a great resource for users who are new to the program and users who need a little refresher.
If you are a School Food Service Director and haven't participated in the SSoM co-op food purchasing program in the past, you will need a User ID & password to access the Marketplace ordering website. Please contact Jennifer Brekke at the School Services of Montana office for fast, easy registration by phone, or email your request and include ALL of the following:
- First & Last Name
- School District Name
- District Email Address
- Phone Number (best # to reach you)
You will receive an email confirmation with your login, temporary password, and a link to the Marketplace. While you are waiting for your registration confirmation please DOWNLOAD & PRINT the Spring 2021 Order Worksheet (click the button below to view, then print a copy), familiarize yourself with the items, and begin filling out your order on your printed copy. The How To Place Your Order VIDEO is a great resource for users who are new to the program and users who need a little refresher.
The Spring 2021 order process is the same simplified process you've enjoyed during the last several order windows. Your login name for the Marketplace online ordering website should be your school district email address, all lower-case. Your password has not changed. If you forgot your password, follow the prompts on the Marketplace login page to change it. Here's a brief overview: log into the Marketplace during the order window, click the little globe icon at the bottom of the page, place your order by item number using the search bar at the top of the page (choose the # of cases you want for each delivery window), and remember the checkout process is THREE steps.
DOWNLOAD & SORT YOUR ORDER
You may access the Marketplace at ANY TIME to review previous orders you have placed. Log into the Marketplace, click the word 'Requisitions' in the upper right corner of your page (right of your name), then click on the Orders tab on the left side of the page. Your most recent order is listed first, and if you click the little blue page icon next to your order number, you'll have the option to click 'Export Item Data', which downloads it into an Excel spreadsheet that you can sort into delivery periods. If you need a little help with that, call or email me, Jennifer Brekke.
DOWNLOAD & SORT YOUR ORDER
You may access the Marketplace at ANY TIME to review previous orders you have placed. Log into the Marketplace, click the word 'Requisitions' in the upper right corner of your page (right of your name), then click on the Orders tab on the left side of the page. Your most recent order is listed first, and if you click the little blue page icon next to your order number, you'll have the option to click 'Export Item Data', which downloads it into an Excel spreadsheet that you can sort into delivery periods. If you need a little help with that, call or email me, Jennifer Brekke.
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Not all internet browsers support the Marketplace. For best results please use Google Chrome as your web browser. The icon looks like this: |
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OUR ADVISORY COMMITTEE
A committee of participating school food service directors from around the state reviews items offered through this program once a year to ensure quality, nutritional integrity, and student acceptance. The committee also works to include foods that help meet higher nutritional standards, such as whole grain, low fat, and low sodium foods.
2020-2021 committee meetings were held VIRTUALLY on October 15, 2020. In the past (pre-pandemic), meetings were held in person at three different locations across Montana (Missoula, Great Falls, and Miles City) from 10 am - 2pm. The first half of the meeting was reserved for food broker demos and taste-testing, and the second half focused on professional development and a review of items (current and future). All Food Service Directors are eligible to attend if they or their district placed an order through our program within the last 12 months.
A committee of participating school food service directors from around the state reviews items offered through this program once a year to ensure quality, nutritional integrity, and student acceptance. The committee also works to include foods that help meet higher nutritional standards, such as whole grain, low fat, and low sodium foods.
2020-2021 committee meetings were held VIRTUALLY on October 15, 2020. In the past (pre-pandemic), meetings were held in person at three different locations across Montana (Missoula, Great Falls, and Miles City) from 10 am - 2pm. The first half of the meeting was reserved for food broker demos and taste-testing, and the second half focused on professional development and a review of items (current and future). All Food Service Directors are eligible to attend if they or their district placed an order through our program within the last 12 months.
IMPORTANT DOCUMENTS & LINKS (click to view/download)
- Spring 2021 order worksheet - NOW AVAILABLE
- VIDEO: How to Place Your Order (11:44 min.)
- MARKETPLACE online ordering website
- 2020-2021 Food Nutrition Specs Library - adding alt. mfgr item specs *in progress*
- Archive: Spring 2020 Food Nutrition Specs Library
- Archive: Fall 2019 Food Nutrition Specs Library
- USDA Tip Sheet for Accepting Processed Product Documentation
CONTACT INFO
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Jennifer Brekke
Co-op Purchasing Manager & Marketing Coordinator office (406) 255-7174 cell (406) 580-7547 jbrekke@mt-schools.org |